September 26, 2012 PDF Print E-mail
Thursday, 25 October 2012 11:03

 

 

Regular Meeting of the Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

September 26, 2012

 

CALL TO ORDER

President Pratl called the meeting to order at 8:01pm.

 

ROLL CALL

The following Commissioners were present:   Crout, Lind absent with notice, Egan, Conrad and Pratl.

Also present: Director King

 

PLEDGE OF ALLEGIANCE

Everyone joined in the Pledge of Allegiance.

 

APPROVAL OF MINUTES

President Pratl called for a motion to approve the minutes of the Regular Board Meeting of the Board of Commissioners dated August 22, 2012.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         Commissioner Egan

Motion Carried.

 

President Pratl called for a motion to approve minutes of the Public Hearing dated September 12, 2012.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         Commissioner Egan

Motion Carried.

 

President Pratl called for a motion to approve the Regular Committee/Board Meeting of the Board of Commissioners dated September 12, 2012.  Motion was made by Commissioner Conrad and seconded by Commissioner Crout.

Roll Call

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         Commissioner Egan

Motion Carried.

 

As Representative Kelly Burke had not arrived at the meeting as expected, President Pratl called for a motion to move item #5 on the Agenda to after item #7.  Motion was made by commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

FINANCE

In the absence of Commissioner Lind, President Pratl called for a motion to approve the cash disbursements for August/September in the amount of $63,438.17.  Motion was made by Commissioner Egan and seconded by Commissioner Crout.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt the Annual Financial Report for fiscal year ending April 30, 2012.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

REPORTS

President:    

President Pratl informed the Board that he has been working with Director King on plans for the 45th anniversary celebration.  They are working on keeping the weekend of the Salute for this event. 

 

President Pratl also asked Commissioner Conrad to convey his compliments to Maintenance Supervisor Biskey on how outstanding the parks look.

 

**Attorney Stillman arrived at the meeting at 8:07pm**

 

Attorney:

Attorney Stillman reviewed the items under New Business for the Board.  He informed the Board that according to the Illinois Board of Elections, the final day for filing petitions is December 24th (Christmas Eve) at 5:00; which means the drop off facility must remain open even if the Park District is closed.  Director King said he already spoke with Gayle Boettger, who will be named Election Officer, and she will be available until 5:00pm on that day.  He further stated that filers can begin circulating their petitions as of the 26th of September, and that under the Park District Code, they need 2% of the voters that voted in the previous election which equals 32.9 signatures.  Filers will be required to obtain their election packets on line.  The Election Officer will have the web site address available.  No legal advice is to be given.

 

In regard to the safety policies, Attorney Stillman recommended they be approved.

 

In regard to the vacation policy, Attorney Stillman went over the changes that were made to the existing policy and recommended the Board approve it.

 

In regard to the tax appeal, Attorney Stillman stated that while he has done some work in this field, Attorney Elizabeth Shine Hermes has much more experience in this field and requested that the Board allow both he and Attorney Elizabeth Shine Hermes to intervene on behalf of the Park District.

 

Director King informed the Board about the damage to the floor at Frontier from the last Ring of Honor event.  Ring of Honor will be billed for the repairs. Director King suggested holding off on the letter to Floors, Inc. regarding the damage to bleacher wheels until the current damage is repaired. 

 

Director:

Director King informed the Board that Recreation Superintendent Malito and

Facilities Coordinator Gayle Boettger will be attending PD.R.M.A.’s Risk Management Institute on October 5th.

 

In regard to Fest repairs, the Village was given an invoice for expenses incurred in the repairing of Freedom Park due to damage caused by the Ridge Fest.  Public Works did finish putting the sod down that they were responsible for; however, it was 53 days after the event.  Director King suggested that in the future, the Park District should do the repair work and bill the Village for it.

 

Director King informed the Board that Maintenance Supervisor Biskey attended a webinar on winterizing the splash pad; and Recreation Superintendent Malito and Facilities Coordinator Boettger also attended a webinar on Profitable Food Facilities.

 

Director recommended sending Maintenance Supervisor Biskey to the NRPA’s Park & Recreation Maintenance Management School in January. 

 

Director King reported on his meeting at the Chicago Southland and is working on getting some additional events at Frontier as well as additional tournaments at Ball Fore for next year.

 

Director King encouraged the Board to keep thinking about plans for the 45th anniversary celebration and bring their ideas to the next Committee Board Meeting.

 

COMMITTEES:

Recreation: 

Commissioner Crout asked if the deadline for registration was moved up for the basketball/volleyball leagues. Director King stated that only the coaches’ meeting was moved up due to Halloween.  

 

The Board discussed the Polar Express event coming up.  Residents would have an opportunity to sign up for two events prior to the registration being open for non-residents.

 

Maintenance:

Commissioner Conrad reported that Maintenance Supervisor Biskey is doing a good job.  Staff is getting everything done. 

 

Commissioner Conrad said they will be looking to take the skate park down next year.

 

Commissioner Pratl commented that need to contact Rick Bieterman from NuToys regarding a pour-in-play surface at Freedom as well as another game table at Lombard. 

 

Director King said they will also need to be looking at putting up a pavilion at Lombard. Commissioner Conrad said he will be looking for ideas at the conference in October.

 

Special Projects: 

Commissioner Egan had nothing new to report.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

There was no one to address the Board.

 

OLD BUSINESS:

There was no old business to discuss.

 

NEW BUSINESS:

President Pratl called for a motion to designate Gayle Boettger as Election Office for the Chicago Ridge Park District 2013 Election.  Motion was made by Commissioner Crout, and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt safety policies per the advice of counsel.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt the new vacation policy per advice of Counsel.  Motion was made by Commissioner Egan and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt Resolution #2012-06 authorizing Michael B. Stillman Esq. and Elizabeth Shire Hermes Esq. to Intervene on behalf of the Chicago Ridge Park District in the Commercial Property Tax Appeal of Heritage Commons-Chicago Ridge.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

EXECUTIVE SESSION:

There was no need to enter into Executive Session.

 

ADJOURN

President Pratl called for a motion to adjourn at 8:52pm.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

All in favor, aye.  Motion Carried.

 

Respectfully Submitted,

 

__Rob Lind______________

Rob Lind, Secretary Chicago Ridge Park District

 

 

Approved by the Board of Commissioners on this 24th day of October, 2012.

 

_____Rob Lind____________________

Secretary Chicago Ridge Park District    

 
Chicago Ridge Park District