November 9, 2011 PDF Print E-mail
Wednesday, 04 January 2012 11:22

Combined Regular Committee/Board Meeting of the

 Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

November 9, 2011

 

CALL TO ORDER

President Pratl called the meeting to order at 7:01pm.

 

ROLL CALL

The following Commissioners were present: Crout, Lind, Egan, Conrad, and Pratl Also present: James Howard of Governmental Accounting, Dave Phillips of Speer Financial, Chuck Tokar Village Clerk and Fest Chairman, Director King and Recreation Supervisor Dominic Malito.

 

PLEDGE OF ALLEGIANCE

Everyone joined in the Pledge of Allegiance.

 

APPROVAL OF MINUTES

President Pratl called for a motion to approve the minutes of the Regular Board Meeting of the Board of Commissioners of October 26, 2011.  Motion was made by Commissioner Crout and seconded by Commissioner Egan.

Roll Call

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

President Pratl acknowledged the Halloween House Decorating contest winners.  First Place went to the Hartell family, second place went to the Marciniak family and third place went to the Kuchetz family.  The Hartell family was in attendance to receive their award. After congratulations, pictures were taken and the Hartell family then exited the meeting.

 

President Pratl gave the floor to Dave Phillips of Speer Financial to report on the bond sale.  Mr. Phillips reported that the sale went well; there were two bids; the lowest bid was from Beverly Bank and Trust at 1.90%.

 

Mr. Phillips then addressed the debt restructuring bond.  President Pratl thanked him for the work he did on this keeping the best interests of the Park District in mind.  Mr. Phillips then exited the meeting.

 

President Pratl then gave the floor to James Howard of Governmental Accounting.  He provided the Board with a property tax history/projection report regarding the levy and explained the numbers to the Board.  As there were no questions, Mr. Howard exited the meeting.

 

President Pratl acknowledged Mr. Tokar’s presence at the meeting and expressed his concerns regarding the condition of Freedom Park, and the time it took to fix the park after the Ridge Fest, and opened the floor for discussion.  Commissioner Conrad suggested widening the paths so it would not be necessary for vehicles to drive on the grass which causes ruts.  Mr. Tokar said that it was a good idea and would certainly help. More discussion ensued.  Commissioner Lind brought up changes to the permit addendum that the Board previously discussed.  Commissioner Conrad commented that the beer garden was not in the best location.  Director King commented that if the beer garden was going to be in the same spot next year, they would need to consider putting in a gate for better access and an asphalt pad.  Director King also commented that they need to discuss replacing the damaged tree.  Mr. Tokar commented that they may be considering moving the location of the carnival. Commissioner Egan asked about being on the Fest Committee.  Commissioner Pratl suggested having Mr. Tokar at another meeting in January to go over the plans/changes for next year’s Fest.  Commissioner Conrad commented that the Board is appreciative of the Fest Committee’s concern over the condition of the park.  Mr. Tokar asked about the invoice for repairs and watering.  Director King said it would be sent over the following day.  Mr. Tokar then exited the meeting.

 

FINANCE

President Pratl called for a motion to approve cash disbursements for September 19 through November 3, 2011 in the amount of $69,507.44.  Motion was made by Commissioner Lind and seconded by Commissioner Crout.

Roll Call:

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to approve the determination of amounts to be levied.  Motion was made by Commissioner Crout and seconded by Commissioner Lind.

Roll Call:

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt the Annual Financial Report for fiscal year ending April 30, 2011.  Motion was made by Commissioner Lind and seconded by Commissioner Crout.

Roll Call:

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

 

REPORTS

President:    

Commissioner Pratl commented that they got an outstanding rate on the bonds and stated that they have a great team working for them.

 

Commissioner Pratl also informed Commissioner Egan that the delegate to the Fest Committee is appointed by the President of the Park Board of Commissioners.  Currently, Commissioner Conrad is the Park delegate to the committee; however, Director King said we could add another one if the Park Board wanted two representatives on the committee.

 

Attorney:

The Attorney was not at the meeting. 

 

Director:

Director King had a few comments regarding the financial issues already covered stating that we are in good standing. 

 

The changes to the addendum to the Fest permit were outlined in his report and will be included in the next meeting for the Board’s approval. 

 

The Board was given a copy of the Intergovernmental Agreement with Chicago Ridge School District 127.5 for their review.

 

In regard to Frontier leagues, Director King commented that in his and Recreation Supervisor Malito’s absence, Gayle Boettger ran the volleyball and basketball meetings and did a great job.

 

There is also a new league renting Frontier on Sunday mornings.

 

Ring of Honor has an event at Frontier on November 19th.  The new company may be looking for a different venue and no future dates at Frontier are set.

 

Director King reported on the NRPA Conference.  Commissioner Crout, Commissioner Conrad, Commissioner Egan, Recreation Supervisor Malito and Director King attended.  They purchased a new golf inflatable which can be used both indoors and outdoors for all age groups.  Also, they discussed new timbers for the playgrounds and planter boxes.  The expo had many items that would be good for the Park District.  Director King commented on the new and different playground equipment that they saw at the expo stating that they were all “wowed” by it.  This would be a bid project and he encouraged the Board to make a decision to get the bid process started.  Commissioner Pratl called for a special meeting on November 30th to discuss the project. 

 

Commissioner Conrad also commented that it was a good conference and that they came away with a lot of good ideas.

 

COMMITTEES:

Recreation: 

Commissioner Crout asked about the Turkey Shoot.  Recreation Supervisor Malito stated that there were currently two people signed up. 

 

Commissioner Crout commented that she is pleased that the Park District will be honoring the Groupons next year that were not redeemed this year.

Recreation Supervisor Malito reported that the winter brochure went out on Monday, November 7th.  He reported on the upcoming events, final Groupon sales, class updates and special holiday events. 

 

Commissioner Conrad commented that he has asked Recreation Supervisor Malito to investigate the possibility of expanding the Breakfast with Santa menu.

Other changes to the “flow” of the event were discussed.

 

Recreation Supervisor Malito then exited the meeting.

 

Maintenance:

Commissioner Conrad reported that the staff is continuing to do a good job maintaining the buildings and parks.

 

Special Projects:

In regard to the playground renovation and Lombard area, Commissioner Egan commented that the conference brought many new ideas and that they need to look at all the options and not rush into something they would later regret.

 

OLD BUSINESS:

There was no old business to discuss.

 

NEW BUSINESS:

President Pratl called for a motion to accept the low bid from Beverly Bank and Trust Company at 1.90% for the General obligation Limited Tax Park Bond.

Motion was made by Commissioner Lind and seconded by Commissioner Crout.

Roll Call:

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

President Pratl called for a motion to adopt General Obligation Tax Park Bonds, Series 2011 as Ordinance No. 2011-09.  Motion was made by Commissioner Crout and seconded by Commissioner Egan.

Roll Call:

Ayes:              Commissioner Crout, Lind, Egan, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

EXECUTIVE SESSION

There was no need to enter Executive Session.

 

ADJOURN

President Pratl called for a motion to adjourn at 8:37pm.  Motion was made by Commissioner Conrad and seconded by Commissioner Lind. All in favor, Aye.  Motion Carried.

 

Respectfully Submitted,

______Rob Lind________________

Rob Lind, Secretary

Chicago Ridge Park District

 

Approved by the Board of Commissioners on this 28th day of December, 2011.

 

Rob Lind ___________________

Secretary

Chicago Ridge Park District 

 
Chicago Ridge Park District