August 26, 2009 PDF Print E-mail
Thursday, 24 September 2009 12:23

Regular Meeting of the Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

August 26, 2009

 

CALL TO ORDER

President Pratl called the meeting to order at 8:00 pm.

 

ROLL CALL

The following Commissioners were present:   Crout, Conrad and Pratl.    Commissioner  Hovel was absent with notice; Commissioner Lind was en route.  Also present were Director King, Attorney Stillman and Maintenance Foreman Andrew Laxton.

 

PLEDGE OF ALLEGIANCE

Everyone joined in the Pledge of Allegiance.

 

APPROVAL OF MINUTES

President Pratl called for a motion to approve the minutes of the Public Hearing for the Adoption of the 2009-2010 Budget dated May 27, 2009.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call:

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         None

Motion carried.

 

President Pratl called for a motion to approve the minutes of the Regular Meeting of the Board of Commissioners dated July 22, 2009.  Motion was made by Commissioner Conrad and seconded by Commissioner Crout.

Roll Call:

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         None

Motion carried.

 

President Pratl called for a motion to approve the minutes of the Regular Committee Meeting of the Board of Commissioners dated August 12, 2009.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:              Commissioner Crout, Conrad, Pratl

Nays:              None

Abstain:         None

Motion carried.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

There was no one to address the Board at this time.

FINANCE

President Pratl called for a motion to approve the July/August cash disburse-

ments in the amount of $302,971.18.  Motion was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call:    

Ayes:              Commissioners Crout, Conrad, Pratl

Nays:              None

Abstain:         None                

Motion Carried.

 

REPORTS

President:    

President Pratl commented that the new sign at the Lily Pad looks very good.

 

**Commissioner Lind entered the meeting at 8:03pm.**

 

Attorney:

Attorney Stillman commented that he had numerous conversations with the attorneys for Chicago Ridge School District 1271/2 regarding the Tot Lot and the current AED mandate.  The attorneys came to an agreement that under the Act there is an exemption that if the property is owned or operated by a Park District no AED is required.  Since the Chicago Ridge Park District has been operating the Tot Lot, no AED would be required.  He further stated that they would need to update the Intergovernmental Agreement which he will be working on for next meeting.

 

In regard to the issue with Clear Channel, Attorney Stillman gave the Board a copy of a letter he drafted to Clear Channel concerning the current situation with the billboard, advised they send out the letter and begin preparing a new lease agreement.

 

Commissioner Conrad asked where they were in the issue concerning former employee, Joseph Hruska.  Attorney Stillman commented that Matt Byrne has been handling it.  Mr. Hruska has been served with a notice to appear and Attorney Byrne will let us know when that will be. 

 

Director King asked if there were any updates regarding H.H. Holmes.  Attorney Stillman said there was not, and that he will put together a report for the Board outlining their options in this matter. 

 

As far as the issue with Optimal Fire Protection, Attorney Stillman advised that the Park District should wait to see if they present a claim against us.  If they do, the Park District would present a claim against Northwest Construction.  He did not feel that this would be desirable to Optimal and that this issue will be dropped.

 

 

Director:

Director King opened discussion of the alternate lighting proposal from John Griffard of BLI.  Since the bid was under but close to $20,000, Attorney Stillman commented that the Board had two options:  either go out to bid or communicate to the contractor that no change orders would be approved.  Director King commented that he had talked with Mr. Griffard regarding this and while Mr. Griffard was confident there would be no change orders, he could not guarantee it.  Commissioner Pratl commented that he would feel more comfortable going out to bid.  A motion to go out to bid was made by Commissioner Lind and seconded by Commissioner Conrad.

Roll Call:

Ayes:              Commissioner Crout, Lind, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

Director King commented that Knutte & Associates were out to do the audit and it went well. 

 

He also met with PDRMA regarding their annual review and should have some updated scores soon.

 

In regard to the Maintenance Department, Director King reported that they have been doing a good job with the retiling project.  They are also doing a good job painting the facilities as well as other tasks. 

 

He reported that Ed’s Welding was out to repair the stair unit and platform at Lombard.

 

In regard to the Ridge Fest, Director King reported that the Maintenance Foreman, Andrew Laxton, will have a report by next meeting as to the cleanup expenses.

 

Director King reported on the numbers and plans for the RAH and Tiny Tot programs.  He also commented that Day Camp ended on a good note and that the staff did a good job for the amount of children they had.

 

The brochure will be going out to the printer.  Flyers will be going home for classes and events that are coming soon. 

 

Girls’ league is starting this Sunday at Frontier.  Director King also commented that they will need to look into resurfacing the floor at Frontier after the spring leagues are finished.  Commissioner Pratl suggested looking into updating the bleachers as well. 

 

The Board was given revenue numbers for Ball Fore and Lily Pad.  Director King commented that the weather has a lot to do with the low numbers.  

COMMITTEES:

Recreation: 

Commissioner Crout had nothing to report at this time.  Commissioner Pratl asked if Halloween activities were being planned for Ball Fore.  Director King said they were. 

 

Commissioner Lind asked if they had looked at the applications for the Recreation Supervisor position.  Director King commented that they will be looking at them the following week. 

 

Maintenance:

Commissioner Conrad complimented Andrew Laxton and the staff on the retiling project and the general maintenance of the facilities.  He also commented that Andrew is doing a good job as Maintenance Foreman. 

 

Commissioner Conrad asked Director King if George’s Landscaping came out to look at the ball fields.  Director King said he had been out and should have something by next meeting.  He also stated that this will be a bid project.

 

In regard to the chemical problems with the Lily Pad, Commissioner Conrad reported that while Andrew had a gentleman come out to look at it, it was Andrew who actually found the problem and resolved the issue.

 

**Andrew Laxton exited the meeting at 8:30pm**

 

Special Projects: 

Commissioner Lind had nothing to report at this time.  There was some discussion regarding the ball field at the Tot Lot. 

 

OLD BUSINESS:

There was no old business to discuss at this time.

 

NEW BUSINESS:

There was no new business discussed.

 

EXECUTIVE SESSION:

President Pratl asked for a motion to enter into Executive Session to discuss the employment of Specific Employees and Imminent/Pending Litigation at 8:33pm.

Motion was made by Commissioner Crout And seconded by Commissioner Lind.

Roll Call:

Ayes:              Commissioner Crout, Lind, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

 

 

OPEN SESSION

The Board entered back into Open Session August 26, 2009 at 8:43pm.

 

Roll Call:

The Following Commissioners were present:  Commissioners Crout, Lind, Conrad and Pratl.  Also present were Director King and Attorney Stillman.

 

Action taken on Executive Session Items:

Commissioner Crout made a motion for a 2% pay increase for all staff employees who have worked at least one year.  The motion was seconded by Commissioner Lind.

Roll Call:

Ayes:              Commissioner Crout, Lind, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

Director King commented that this would be retroactive to the beginning of the fiscal year.

 

ADJOURN

A motion to adjourn at 8:44pm was made by Commissioner Lind and seconded by Commissioner Conrad.

All in favor, aye.  Motion Carried.

 

Respectfully Submitted,

 

_______Rob Lind___________________

Rob Lind, Secretary

Chicago Ridge Park District

 

 

 

Approved by the Board of Commissioners on this 23rd day of September, 2009.

 

 

_______Rob Lind_______________

Secretary

Chicago Ridge Park District    

 

 

 
Chicago Ridge Park District