April 8, 2009 PDF Print E-mail
Thursday, 23 April 2009 12:07

Combined Special and Regular Committee/Board Meeting of the

Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

April 8, 2009

 

CALL TO ORDER

President Pratl called the meeting to order at 7:00 pm.

 

ROLL CALL

The following commissioners were present:  Commissioner Crout, Hovel, Conrad, Pratl

Commissioner Lind was absent with notice.  Also present were Director King and Recreation Supervisor Joe Zalewski.

 

PLEDGE OF ALLEGIANCE

Everyone participated in the Pledge of Allegiance.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

President Pratl acknowledged the presence of Sarah Lehner who was there to observe the meeting for a class project.

 

RECREATION COMMITTEE

Chair Report

Commissioner Crout had nothing to report at this time.  Commissioner Pratl asked Supervisor Zalewski to report on his plans for the Easter egg hunt.

 

Supervisor’s Report

Supervisor Zalewski reported that the plans were going well.  They are stuffing the eggs themselves which should save the Park District a significant amount of money over buying already stuffed eggs.  He also commented that they are set with prizes and staff.  In regard to the requests for the basket deliveries, he reported that they have 42 currently requesting this service.  Calls will be made to those who have not yet brought in their baskets for delivery. 

 

Commissioner Pratl asked how the registration was going for the spring/summer session.  Supervisor Zalewski reported that it was going well and gave the Board a breakdown of the number of registrants for the classes.  He also reported on his plans and ideas to create more interest in the classes.  One of the classes that did not get into the brochure was Arts & Crafts.  This class is being promoted by word of mouth to the children as well as the parents and already has one participant registered.

 

Commissioner Conrad asked about the sign language class.  Supervisor Zalewski reported that he will look into it for the fall brochure.  It was suggested that he could send out flyers and have the instructor come in to give the kids a preview of the class to see if there was an interest for a summer class. 

 

 

 

 

 

MAINTENANCE COMMITTEE

Chair Report

Commissioner Conrad reported that the staff has been working on the ball fields; however, extensive work on the ball fields will have to wait until the baseball season is over.  There was discussion on the possibility of going out to bid for this extensive work now for an October start date.  Director King said that it could be done and commented that we did go out to bid last year, however, no one bid on the project.  Consequently, our own staff proceeded to do some of the work themselves.  Director King also commented that the ball fields are already being used.  Commissioner Pratl suggested going out to bid in July when the current construction project is completed.

 

Commissioner Pratl asked if the stumps will be removed from the trees that were taken down on Birmingham.  Director King said he would look into it. 

 

FINANCE COMMITTEE

Chair Report

Commissioner Hovel had nothing to report at this time. 

 

Director’s Report

Director King gave the Board a copy of a letter from ComEd with a copy of a refund check of $92,420.49. 

 

In regard to the budget, Director King reported that he is waiting to hear from the Accountant, Lee Howard, and hopefully it will be ready to be tentatively adopted by the next meeting.

 

SPECIAL PROJECTS

Chair Report

In the absence of Commissioner Lind, President Pratl brought attention to the Feasibility Report on Energy Evaluation and Recommendations that was submitted to the Board for review.  Director King commented that he is looking into finding grant or rebate monies to fund the recommended upgrades.  The first upgrade he will look into is the lighting upgrade.  Director King reported that he will have a recommended company come out and give us an estimate.  From there, a pre-approval application for grant monies can be submitted. 

 

Moraine Valley College is hosting a Green Forum which will include a panel presentation on green construction as well as dollars and resources available for businesses, homes, community organizations, etc.   They will also have green exhibitors.  Staff attending this Forum will be Tillie Grimberg, Gayle Boettger and Andrew Laxton. 

 

Commissioner Pratl said that he heard a positive comment on the new Green Page on the Park District’s web site.  Director King commented that Tillie Grimberg has been doing a good job with this and has worked with the RAH and Tiny Tot departments in educating the children and will tie the “go green” concepts in with Earth Day/Arbor Day week. 

 

In regard to the splash pad, Director King informed the Board that construction will probably start Monday, April 20, when their equipment comes in. 

 

Supervisor Zalewski gave the Board a list of movies to review for Movie in the Park night.  The Board was satisfied with his selection.  Supervisor Zalewski also asked the Board if they wanted to close Ball Fore on Easter Sunday and they said yes.  The Fitness Center would also be closed.  Supervisor Zalewski then exited the meeting.

Director King then opened discussion regarding splash pad fees, hours of operation as well as rules and regulations.  The Board was given a comparison analysis from other local splash pads.  Discussion ensued.  The Board was encouraged to review the information and bring their recommendations to the next meeting in order to finalize these details. 

 

In regard to the Freedom Concession Building, Director King reported that they had their walk through on Tuesday.  Commissioner Conrad, Commissioner Lind and Maintenance Personnel Andrew Laxton were there along with Jim Clumpner from ARC.

It went well; they had approximately 15-20 people there. 

 

Bids were opened on Monday.  The Board was given bidder tally sheets as well as the bid report from Concept Development Group.  Director King informed the Board that the low bidders were contacted and their bids reviewed for accuracy, verification, questions, etc.  When contacting the low-bidding plumbing contractor, it was apparent that they had made a mistake in their bid.  Consequently, their bid was not considered as it was not in conformance with specified bid documents.   The second lowest bidder was then contacted and their bid was reviewed and determined to be in order.  A list of the recommended contractors was included in the bid report.  Director King commented that Querrey & Harrow is looking into the masonry bids so no recommendation is made at this time.  When a recommendation is made, the Board will be contacted for a phone poll or special meeting for approval. The Board was also given a letter from Concept Development outlining the current estimated final construction cost estimate. 

 

OLD BUSINESS

There was no old business to discuss.

 

NEW BUSINESS

As the Board had no further questions regarding the bid proposals, President Pratl called for a motion, based on the recommendation of Concept Development Group, to accept the bids listed in the bid report, with the exception of the masonry bid.  Motion was made by Commissioner  Crout and seconded by Commissioner Hovel.

Roll Call:

Ayes:              Commissioner Crout, Hovel, Pratl

Nays:              Commissioner Conrad

Abstain:         None

Motion Carried.

 

President Pratl asked Director King to elaborate on the proposed Resolution authorizing Querrey & Harrow to intervene on behalf of the Park District in the commercial tax appeal of Sears #1840, which is currently before the Illinois Tax appeal Board.  Director King informed the Board that the Sears store in the mall is contesting their taxes which could have unfavorable fallout on the Park District.  By adopting this Resolution, Querrey & Harrow will represent the best interests of the Park District in this matter.

President Pratl called for a motion to approve Resolution No. 2009-03 Authorizing Querrey & Harrow, Ltd. To Intervene On Behalf of the Chicago Ridge Park District in the Commercial Property Tax Appeal of Sears #1840, Chicago Ridge, Illinois.  Motion was made by Commissioner Hovel and seconded by Commissioner Crout. 

 

Roll Call:

Ayes:              Commissioner Crout, Hovel, Conrad, Pratl

Nays:              None

Abstain:         None

Motion Carried.

 

EXECUTIVE SESSION

There was no need to enter into Executive Session.

 

ADJOURN

A motion to adjourn was made by Commissioner Crout and seconded by Commissioner Conrad at 7:54 pm.  All in favor, aye.  Motion carried.

 

RESPECTFULLY SUBMITTED,

 

___Rob Lind_____ ___________________

Rob Lind, Secretary

Chicago Ridge Park District

 

 

 

Approved by the Board of Commissioners on this 22nd day of April, 2009.

 

 

______­_Rob Lind___ _________________

Secretary

Chicago Ridge Park District

 

 

 

 

 
Chicago Ridge Park District