October 22, 2008 PDF Print E-mail
Thursday, 20 November 2008 12:05

Regular Meeting of the Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

October 22, 2008

 

CALL TO ORDER

President Pratl called the meeting to order at 8:00 pm.

 

ROLL CALL

The following Commissioners were present:   Crout, Hovel, Lind, Conrad and Pratl.    Also present were Director King, Supervisor Zalewski.  Attorney Stillman was en route.

 

PLEDGE OF ALLEGIANCE

Everyone joined in the Pledge of Allegiance.

 

APPROVAL OF MINUTES

A motion to approve the minutes of the Regular Board Meeting dated September 24, 2008 was made by Commissioner Lind and seconded by Commissioner Conrad.

Roll Call

Ayes:               Commissioner Crout, Lind, Conrad, Pratl

Nays:               None

Abstain:           Commissioner Hovel

Motion Carried.

 

A motion to approve the minutes of the Regular Committee Meeting dated October 8, 2008 was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:               Commissioner Crout, Hovel, Conrad, Pratl

Nays:               None

Abstain:           Commissioner Lind

Motion Carried.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

There was no one to address the Board.

 

**Attorney Stillman entered the meeting at 8:02 pm**

 

FINANCE

Commissioner Hovel made a motion to approve the September/October, 2008 disbursements in the amount of $56,551.43; and it was seconded by Commissioner Crout.

Roll Call:    

Ayes:               Commissioners Crout, Hovel, Lind, Conrad, Pratl

Nays:               None

Abstain:           None                

Motion Carried.

 

President Pratl complimented Director King for getting the audit done in a timely fashion.  President Pratl asked for a motion to approve the Annual Financial Report for the Year ended April 30, 2008, as Ordinance #2008-05.  Motion was made by Commissioner Hovel and seconded by Commissioner Crout.

Roll Call:

Ayes:               Commissioners Crout, Hovel, Lind, Conrad, Pratl

Nays:               None

Abstain:           None

Motion Carried.

 

The Board was given a copy of the Ball Fore revenue breakdown for their review.  Everyone agreed the numbers were good considering the time of year.

 

The Board was also given a copy of two checks received from the Village of Chicago Ridge, one for Ridge Fest repairs and one for donation; which, Commissioner Pratl commented, was close to what they received last year.

 

REPORTS

President:      

Commissioner Pratl commented that the closing for the Oxford building has been moved.  The new tentative date is October 29.  The owner is not ready to move out and may need an extension to the end of the month or beginning of November. If that is the case, the Park District will be charging rent after the closing.

 

Commissioner Pratl also commented that beginning in November, the Board meetings will begin at 7:00pm.

 

Attorney:

Attorney Stillman reported on the specs that were received for the splash pad project.  He commented that he reviewed them and also had an expert in construction law review them.  He reported that though these look fine, they were only the technical specs and not formal bid specs.  He recommended that the Park District have an architect draw bid specs with performance bond, bid bond, and insurance requirements that could be approved by the Board at the November board meeting.  Director King commented that he, along with Attorney Stillman and Commissioner Lind will be talking with several architects and hopefully will be able to make a hiring recommendation to the Board by the next meeting. 

 

Attorney Stillman also commented that the issue of the tax referendum has all been taken care of.

 

Attorney Stillman added that he will be giving the Board a synopsis of the rules of petitioning for office for those commissioners who are running.  He commented that the first day they will be able to circulate a petition would be October 28.  The filing period will be January 19th; however, since they will be closed due to Martin Luther King Day, it will be moved to the 20th.

 

Director:        

Director King reported that he has been in contact with Attorney Garcia regarding the closing of the Oxford building.  According to the contract, closing was to be 60 days from the date of acceptance.  As a courtesy to the seller, the date has been moved back to October 29th.  After that, if the owner has still not moved out, rent will be charged. 

 

Director King expressed his appreciation to all who were involved with the audit.

 

Bond information was given to the Board for their review.  Director King commented that he would like this to be discussed at the next meeting.

 

In regard to the Halloween event at Ball Fore, Director King commented that this year they have scheduled it on Saturday October 25.  If it rains, the rain date will be on Sunday, October 26.  If the weather is good, they will run it for both days.  After the Halloween event, they will be closing Ball Fore for the winter and looking to retile the bathroom floors.

 

The Tiny Tot pumpkin patch will be done inside on Thursday and Friday. 

 

In regard to maintenance, Director King reported that the staff began working on the fields at Freedom and Tower parks.  They are doing a good job.  They may be starting on the Lombard fields if the weather holds out. 

 

Director King reported that filters have been changed, gutters have been cleaned – the Village helped out with a bucket truck – and equipment is being serviced.  The dump truck was brought in for a new transmission which was covered under the warranty. 

 

Other information given to the Board for their review included a copy of the minutes from the Village of Chicago Ridge, legal symposium information and miscellaneous information regarding a former employee.

 

COMMITTEES:

Recreation:   

Commissioner Crout asked Supervisor Zalewski to report on the Halloween events for the weekend.  Supervisor Zalewski reported that he had two events scheduled:  Saturday in the Park, which is geared for younger children; and Ball Fore, which is geared for the older children.  He commented that scheduling the Ball Fore event on Saturday with Sunday as a rain date or second event day was a good idea. 

 

He commented that the classrooms will be set up with the pumpkin patch and the costume parade could be done in the gym if it is raining.  The exercise room will be used for games.  He reported that he has an activity planned to involve the children in making Halloween cupcakes, as well as other activities.  He commented that he has a variety of awards for the children and everyone should have a good time.

 

Supervisor Zalewski also reported to the Board his plans for the Ball Fore Haunted House.  It should be much better than last year.  The haunted house judging will be this Friday.  They have four houses registered.

 

Commissioner Crout reminded him to be aware that after the Halloween event, the winter holidays will be right around the corner and to be prepared for these events as well.  Supervisor Zalewski commented that there will be a November newsletter going out to the parents informing them of the activities coming up.

 

Supervisor Zalewski handed out a rough copy of the winter brochure for the Board to review.  He commented that he has added more trips per Commissioner Conrad’s request.  He raised the price for the daddy/daughter date night; however, Commissioner Pratl commented that he was not in favor of raising the prices on any activity due to the current economic climate.  There was discussion regarding the proposed trip to the Museum of Science and Industry as well as other planned activities, fitness training and fitness classes, etc.   Supervisor Zalewski requested that if anyone had changes/corrections for the brochure to please get them to him by Wednesday, October 29. 

 

Maintenance:

Commissioner Conrad reported maintenance is working on the ball fields.  He commented that they are more confident with each field they do and that they are doing a good job. 

 

Staff is also getting ready to close Ball Fore which should not be a major concern since this will be the second time they will be doing this.  Commissioner Lind asked if a plumber was necessary and Commissioner Conrad said that it was not necessary.  They have more information from Harris in regard to the closing process and it should be fine.

 

Commissioner Pratl commented that the staff should be reminded to be on their toes and ready for the many activities that will be happening after Halloween.

 

Special Projects: 

Since the splash pad project was already discussed, Commissioner Pratl suggested that Commissioner Lind stay in contact with Director King regarding the hiring of an architect.

                       

OLD BUSINESS:

There was no old business to discuss.

 

NEW BUSINESS:

President Pratl asked for a motion to direct administration to prepare 2008 tax levy.   The motion was made by Commissioner Lind and seconded by Commissioner Conrad.

Roll Call:

Ayes:               Commissioner Crout, Hovel, Lind, Conrad and Pratl

Nays:               None

Abstain:           None

Motion Carried

 

A motion to accept Gayle Boettger as the official agent to accept nominating petitions was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call:

Ayes:               Commissioner Crout, Hovel, Lind, Conrad, Pratl

Nays:               None

Abstain:           None

Motion Carried

 

EXECUTIVE SESSION:

There was no need to enter into Executive Session at this time.

 

ADJOURN

A motion to adjourn at 8:50pm was made by Commissioner Hovel and seconded by Commissioner Conrad.

All in favor, aye.  Motion Carried.

 

Respectfully Submitted,

 

____Rob Lind___________________

Rob Lind, Secretary

Chicago Ridge Park District

 

Approved by the Board of Commissioners on this 19th day of  November, 2008.

 

 

____Rob Lind___________________

Secretary

Chicago Ridge Park District    

 

 
Chicago Ridge Park District