September 24, 2008 PDF Print E-mail
Thursday, 23 October 2008 12:32

Regular Meeting of the Board of Commissioners

CHICAGO RIDGE PARK DISTRICT

September 24, 2008

 

CALL TO ORDER

President Pratl called the meeting to order at 8:00 pm.

 

ROLL CALL

The following Commissioners were present:   Crout, Lind, Conrad and Pratl.  Commissioner Hovel was absent with notice.  Also present were Director King and Attorney Stillman. 

 

PLEDGE OF ALLEGIANCE

Everyone joined in the Pledge of Allegiance.

 

APPROVAL OF MINUTES

A motion to approve the minutes of the Regular Board Meeting dated August 27, 2008 was made by Commissioner Crout and seconded by Commissioner Conrad.

Roll Call

Ayes:               Commissioner Crout, Lind, Conrad, Pratl

Nays:               None

Abstain:           Commissioner Lind

Motion Carried.

 

A motion to approve the minutes of the Regular Committee Meeting dated September 10, 2008 was made by Commissioner Conrad and seconded by Commissioner Crout.

Roll Call

Ayes:               Commissioner Crout, Conrad, Pratl

Nays:               None

Abstain:           Commissioner Lind

Motion Carried.

 

PUBLIC/STAFF WISHING TO ADDRESS THE BOARD

There was no one to address the Board.

 

FINANCE

Commissioner Crout made a motion to approve the July/August, 2008 disbursements in the amount of $77,231.15; and it was seconded by Commissioner Lind.

Roll Call:    

Ayes:               Commissioners Crout, Lind, Conrad, Pratl

Nays:               None

Abstain:           None                

Motion Carried.

 

Commissioner Pratl made reference to the audit draft for the year ending April 2008 that was given to the Board members.  He commented that he had reviewed the audit and had talked with the accountant, Lee Howard, who was very satisfied with the report.  Approval of this audit will be planned for the October 22nd Board meeting. 

 

The Board was given a copy of the Ball Fore revenue report.  Commissioner Pratl commented that the numbers look good in spite of the rain and the shortened hours of operation. 

 

The Board was given a copy of a check for $1,000 from the Chicago Southland Visitor’s Bureau that was presented to the Chicago Ridge Park District at their annual luncheon in recognition of their work on the Illinois State Open Miniature Golf Tournament. 

 

REPORTS

President:      

Commissioner Pratl commented that the special projects, (i.e. purchase of Oxford building, splash pad) are still in the works.  They are waiting for paperwork to be completed.  New plans were submitted by Glenn Thorstenson for review.  More information will be coming for the October Committee meeting.

 

Commissioner Pratl also complimented Director King for his efforts in the advertising of the Ball Fore Illinois State Open miniature golf tournament.  He also commented that the facility still looks good with the landscaping, etc. and is pleased with the amount of use the facility is getting.

 

Attorney:

Attorney Stillman had nothing to report at this time.  Commissioner Pratl commented that he had received an e-mail from Attorney Matt Byrne who is continuing to work on acquiring the other Oxford property.

 

Director:        

Director King commented that October will be a busy month.  The tentative closing date for the Oxford building is October 24; plans for the splash pad are going forward and will hopefully be going out to bid next month; the audit should be ready for approval at the October 22nd Board meeting.

 

In regard to Ball Fore, Director King commented that it has been a very successful year thus far.  He credits some of the success to the adaptability of the Park District in regard to the hours of operation.  He commented on the success of the Illinois State Open and is looking forward to an even better event next year. 

 

Frontier Field house has been busy with leagues.  George Shimko Basketball was also there.  Coming up there is a pay-per-view event with Ring of Honor Wrestling. 

 

Director King commented that he has had meetings with the RAH staff to address certain issues and implement some new procedures.  In regard to the RAC program, some children were moved around to make sufficient class enrollment; but some classes will have to be cancelled due to low enrollment.  Supervisor Zalewski will be at the next meeting to report to the Board. 

 

Director King reported that PDRMA had been out for their annual review.  This year, Andrew and Rick from the Maintenance Department handled the maintenance audit and did very well.  PDRMA was pleased with the results.

 

Maintenance staff is doing a good job, especially with all the rain.  Schedules have been set up for cutting, etc. 

 

Director King commented on the luncheon at the Chicago Southland Visitor’s Bureau.  Due to her work on the Illinois State Open event, Gayle Boettger was asked to join Director King at this lunch.  Chicago Ridge Park District was recognized as one of two winners in their category for Park District Challenge.  The Park District’s name and pictures of Ball Fore were shown on an overhead screen which was a great plug for the district.  Many favorable responses were given from those in attendance.

 

Director King attended the NRPA Marketing Revenue School during which time he picked up some good ideas and some things that he has implemented already as well as some that will be implemented in the future.  He commented that meeting with other people from other districts reaffirmed to him that this District, staff as well as Commissioners, are doing a lot of things right.  He commented that this District offers quality programs at affordable prices and offers as much as they possibly can to the community by way of free amenities in the use of the walking paths, playgrounds, ball fields, etc.

 

The Board was reminded that if they intend to go to the NRPA Congress & Exposition in October, they should contact Director King as soon as possible so arrangements could be made.

 

COMMITTEES:

Recreation:   

Commissioner Crout had nothing to report at this time.  Commissioner Pratl commented that there needs to be a rain date for the car show.  Everyone agreed.

 

Maintenance:

Commissioner Conrad reported maintenance is still in the planning stages regarding the ball fields and parks and how best to maintain them.  

 

Commissioner Pratl suggested discussing the hiring of a new Maintenance Superintendent at the next Committee Meeting.

 

Special Projects: 

The Board was given a copy of new drawings of the splash pad to review. 

                       

OLD BUSINESS:

There was no old business to discuss.

 

NEW BUSINESS:

Attorney Stillman reported on the proposal from Sportsfields.  He said that legally, this needs to go out bid.  A motion to authorize Attorney Stillman to prepare bid documents was made by Commissioner Lind and seconded by Commissioner Crout.

Roll Call:        

Ayes:               Commissioner Crout, Lind, Conrad, Pratl

Nays:               None

Abstain:           None               Motion Carried

 EXECUTIVE SESSION:

There was no need to enter into Executive Session at this time.

 

ADJOURN

A motion to adjourn at 8:20pm was made by Commissioner Crout and seconded by Commissioner Conrad.

All in favor, aye.  Motion Carried.

 

Respectfully Submitted,

 

____Rob Lind___________________

Rob Lind, Secretary

Chicago Ridge Park District

 

Approved by the Board of Commissioners on this 22nd  day of October, 2008.

 

 

____Rob Lind___________________

Secretary

Chicago Ridge Park District    

 

 
Chicago Ridge Park District